Job Details

Job Title: Executive Administrative Assistant 3
Location: Redmond, WA 98052, Hybrid Role(W2 Only)
Duration: 06+ Months

Job Description:
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support to VP of Commerce Customer Enablement . A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Manage and maintain a complex calendar daily to ensure accurate scheduling and organization
• Make decisions on behalf of LT/Leadership members to ensure meeting requests meet agreed upon time management priorities and performance objectives
• Coordinate domestic and international travel, including on-the-ground logistics
• Coordinate scheduling and logistics of team meetings, All-Hands, events and offsites, including venue selection, meeting details, and material preparation
• Provide team support, including headcount management, budget, morale events, DL management, and other tasks/projects
• Track budgets and manage expenses in a compliant and timely manner
• Manage space coordination with direction from the Lead Executive Administrator
• Be self-motivated, have effective communication and interpersonal skills, exercising sound judgment, tact, diplomacy, integrity and professionalism at all times
• Possess an aptitude to work independently and be comfortable operating with ambiguity
• Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions
• chieve results with a high degree of accuracy and attention to detail
• Develop collaborative relationships with others who have a diverse set of working styles and perspectives
• Be an active member of the admin team
• Build and maintain good business relationships with administrative staff both internally and externally

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• bility to work independently and manage one's time.
• bility to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

• High school diploma or GED required.
• 5-7 years of experience required.
• Experience working with executives Required

• Purpose of the Team: This is a team made up of 280 team members that are mainly Engineers and PMs focused on commerce technologies which is the way MSFT invoices their large customers. This is a global team based in Singapore, India, Dublin and mainly based in Redmond, WA.
• Key projects: This role will contribute to on the ground team support within the Redmond office.
• Typical task breakdown and operating rhythm: The role will consist of tasks listed in the job description.

• What makes this role interesting? - This role provides the opportunity to work within a brand-new space at MSFT alongside a tight knit and collaborative team!
• Unique Selling Points: Opportunity for flexibility in the role.

• Years of Experience Required: 5+ overall years of experience in the field.
• Degrees or certifications required: No specific degree is required to be eligible for this role.
• Disqualifiers: No specific red flags identified.
• Best vs. Average: The ideal resume would contain previous MSFT experience and experience in an admin role.
• Performance Indicators: Performance will be assessed based on meeting deadlines and responsiveness/ internal SLAs.

• Minimum 5+ years of experience with previous calendar management experience
• Minimum 5+ years of experience with working in a fast-paced environment
• Minimum 5+ years of experience with Working with executives

• Expected Dates that Hard Skills Assessments will be scheduled: As soon as possible.
• Hard Skills Assessment Process: The assessment process will include 1-2 rounds of interviews with the sponsor and a 2nd with other admins on the team.
• Required Candidate Preparation: N/